Application Guidelines: Provisional Certificate, Diploma, and Final Degree

Graduating students who have successfully completed all academic requirements for their respective programs are eligible to apply for official certification. This document outlines the procedures, necessary documentation, and general guidelines for submitting an application for a Provisional Certificate, Diploma, or Final Degree.

1. Definitions of Documents

• Provisional Certificate: A temporary document issued to students who have completed their coursework and cleared all financial obligations, but whose Final Degree or Diploma has not yet been conferred at an official convocation ceremony. It serves as proof of qualification for employment or higher education purposes.
• Diploma/Final Degree: The official document conferred by the University/Institution upon a student after the successful completion of a degree program. This is usually presented during a formal graduation ceremony or issued via the registrars office.

2. Prerequisites for Application

Before submitting an application, please ensure the following conditions are met:

• Academic Standing: You must have a "Clear" status, meaning all grades are posted, and all program credits have been earned.
• Financial Clearance: All outstanding tuition fees, library fines, or laboratory charges must be settled with the Accounts Department.
• Verification: Ensure that your legal name and personal information in the university database match your government-issued identification exactly.

3. Required Documentation

Applicants are typically required to submit the following materials:

4. Submission Procedure

1. Form Retrieval: Download the official application form from the university website or obtain a hard copy from the Registrars office.
2. Completing the Form: Provide accurate information regarding your student ID, program of study, date of completion, and contact details.
3. Fee Payment: Pay the required fee at the designated bank or via the online payment portal. Keep the transaction reference number.
4. Submission: Submit the completed form along with supporting documents to the Registrars office either in person or through the official student portal.

5. Processing Time and Collection

Processing times vary depending on the time of year and the volume of applications. Generally, the office requires 10 to 15 working days to verify academic records and prepare the certificates. Applicants will be notified via email or SMS once their document is ready for collection.

Note on Collection: Documents must be collected by the student in person. In exceptional circumstances, a third party may collect the documents with a notarized letter of authorization and a copy of the students identity proof.

6. Important Reminders

Please double-check all information provided on your application. Errors in the spelling of your name or incorrect student identification numbers may result in delays or additional charges for the re-issuance of certificates. Keep a digital copy of your payment receipt and application acknowledgment for your personal records.