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09 Jun 2026 12:18
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Consent Letter Format for Address Proof GST Registration
When registering for Goods and Services Tax (GST), the authorities often require an address proof of the applicant. If the address belongs to a property owned or rented by a third party (e.g., a landlord, a parent, or a corporate office), a Consent Letter is mandatory. This page provides a clear, stepbystep guide on how to draft a consent letter that meets the GST departments expectations.
Why a Consent Letter is Needed
- Verification: Confirms that the applicant is permitted to use the address for business purposes.
- Legal validity: Establishes a written record that can be produced during audits or inspections.
- Avoids rejections: A correctly formatted letter reduces the chance of the GST application being rejected.
Key Elements of a Valid Consent Letter
| Element | Description / Requirement |
|---|---|
| Letterhead (if applicable) | Use the property owner's official letterhead or plain paper with clear headings. |
| Date | Exact date of issuance. |
| Owners Details | Name, PAN, Aadhaar/ID proof, contact number, and email. |
| Applicants Details | Name, GSTIN (if already allotted), proposed business name, and contact details. |
| Exact Address | Full postal address including flat/house number, street, locality, city, state, and PIN. |
| Consent Statement | Clear phrasing that the owner permits the applicant to use the address for GST registration. |
| Validity Period | Specify from when to when the consent remains valid (e.g., 12 months). |
| Signature & Stamp | Owners original signature and, if available, a company seal or notarized stamp. |
| Supporting Documents | Attach a copy of the owners address proof (electricity bill, rent agreement, etc.) and identity proof. |
Formatting Tips
- Use A4 size (210mm297mm) paper.
- Font: Times New Roman or Arial, size 12pt.
- Maintain 1inch margins on all sides.
- Keep the tone formal and concise.
- Number the pages if the letter exceeds one page.
Sample Consent Letter
Date: 08 June 2026
To,
The Assistant Commissioner (GST),
[GST Office Address]
Subject: Consent to Use Residential Address for GST Registration ABC Enterprises
Dear Sir/Madam,
I, Mr. Rajesh Kumar Sharma, PAN: ABCPJ1234K, residing at Flat No. 12, Sunshine Apartments, 15B, Green Street, New Delhi110045, hereby declare that I am the lawful owner/authorized landlord of the aforementioned premises.
I grant my consent to Mr. Saurabh Singh, son of Mr. Rajesh Kumar Sharma, residing at the same address, to use the above address as the principal place of business for the purpose of GST registration and any subsequent correspondence related to GST matters.
The consent is valid from 01 July 2026 to 30 June 2027. I affirm that the address mentioned above is a legitimate proof of residence and is currently active, as evidenced by the attached copy of the latest electricity bill (September 2025) and my Aadhaar card.
Should you require any further clarification, please feel free to contact me at +919876543210 or email rajesh.sharma@email.com.
Thank you for your consideration.
Yours faithfully,
[Signature]
Rajesh Kumar Sharma
Phone: +919876543210
Email: rajesh.sharma@email.com
Encl.:
1. Copy of Electricity Bill (September 2025)
2. Copy of Aadhaar Card
3. Rent Agreement (if applicable)
To,
The Assistant Commissioner (GST),
[GST Office Address]
Subject: Consent to Use Residential Address for GST Registration ABC Enterprises
Dear Sir/Madam,
I, Mr. Rajesh Kumar Sharma, PAN: ABCPJ1234K, residing at Flat No. 12, Sunshine Apartments, 15B, Green Street, New Delhi110045, hereby declare that I am the lawful owner/authorized landlord of the aforementioned premises.
I grant my consent to Mr. Saurabh Singh, son of Mr. Rajesh Kumar Sharma, residing at the same address, to use the above address as the principal place of business for the purpose of GST registration and any subsequent correspondence related to GST matters.
The consent is valid from 01 July 2026 to 30 June 2027. I affirm that the address mentioned above is a legitimate proof of residence and is currently active, as evidenced by the attached copy of the latest electricity bill (September 2025) and my Aadhaar card.
Should you require any further clarification, please feel free to contact me at +919876543210 or email rajesh.sharma@email.com.
Thank you for your consideration.
Yours faithfully,
[Signature]
Rajesh Kumar Sharma
Phone: +919876543210
Email: rajesh.sharma@email.com
Encl.:
1. Copy of Electricity Bill (September 2025)
2. Copy of Aadhaar Card
3. Rent Agreement (if applicable)
StepbyStep Guide to Prepare the Letter
- Gather Documents: Collect the owners address proof, identity proof, and any tenancy agreement.
- Draft the Letter: Use the template above as a reference; replace placeholders with actual data.
- Print on Quality Paper: If using a letterhead, ensure the logo and address are clear.
- Sign & Stamp: The owner must sign in ink. If a corporate seal is available, affix it.
- Attach Supporting Copies: Include photocopies (not originals) of proof documents.
- Submit with GST Application: Upload the consent letter and attachments in the GST portal or submit them physically at the GST office.
Important: The GST portal accepts scanned PDFs (max 2MB per file). Ensure the scanned copy is clear, legible, and the signature is visible. If any document is in a regional language, provide an English translation certified by a Notary Public.
Common Mistakes to Avoid
- Using a generic letter without specific address details.
- Missing owners PAN or Aadhaar number.
- Omitting the validity period.
- Handwritten letters without a signature stamp.
- Scanning in low resolution, making the text blurry.
FAQs
1. Can a family member give consent?
Yes, provided the family member is the legal owner or lawful tenant of the property and supplies their identity and address proof.
2. What if the landlord is a corporate entity?
Use the companys official letterhead, mention the authorized signatorys name, designations, and attach a certified copy of the companys registration certificate.
3. Is notarization mandatory?
Notarization is not mandatory for GST, but it adds credibility and is recommended if the address is contested or if the GST officer specifically requests it.
4. How long is the consent valid?
Typically 12 months, but you can specify a longer or shorter period as per your tenancy agreement.
Download Template
Click here to download a readytofill Microsoft Word template.
By following this format and ensuring all required details are present, you can quickly satisfy the GST departments addressproof requirement and avoid unnecessary delays in obtaining your GST registration.
Reference Files For Consent Letter Format For Address Proof GST Registration
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