Granville County NonExempt Timesheet Instructions

All nonexempt employees of Granville County must accurately record their work hours using the countys electronic timesheet system. Correct timesheet completion is essential for timely payroll processing, compliance with state labor laws, and accurate budgeting. This guide walks you through every step of the processfrom login to final submission.

1. Who Must Use This System?

• All hourly (nonexempt) staff employed by Granville County.
• Temporary and seasonal nonexempt workers.
• Contractors who have been given a county employee ID and are required to bill hours to a county department.

2. Accessing the Timesheet Portal

1. Open your web browser and navigate to timesheet.granvillecounty.gov.
2. Enter your countyprovided username (usually your employee number) and your password.
3. If this is your first login, you will be prompted to set a security question and a new password that meets the countys complexity requirements.
4. After logging in, click the NonExempt Timesheets tab on the dashboard.

3. Understanding the Timesheet Layout

The timesheet is organized by week, with each day represented in a separate row. Columns include:

4. Entering Your Hours

1. Select the week you are submitting by using the dropdown in the upperright corner.
2. For each workday, fill in the Start Time and End Time. Use the 24hour clock (e.g., 13:00 for 1PM).
3. Enter the total minutes of unpaid breaks in the Breaks column. The system automatically deducts this from the total.
4. When you leave the End Time field, the system calculates Hours Worked. Verify the result; manual adjustments are allowed if the calculation is incorrect.
5. Enter the appropriate Job/Project Code. If you are unsure, consult your supervisor or refer to the department code list linked on the portal.
6. Use the Notes field for any special circumstances (e.g., Training, Overtime approved).
7. If you did not work on a particular day, leave all fields blank; the system will record a zero for that day.

5. Overtime & Special Pay

• Overtime is automatically calculated when Hours Worked exceed 8.0 hours in a single day or 40.0 hours in a week.
• For doubletime (e.g., holidays), select the DoubleTime checkbox that appears after surpassing the overtime threshold.
• All overtime must be preapproved by a supervisor. Include the approval reference in the Notes column.

6. Submitting the Timesheet

1. After completing the weeks entries, click the Review button at the bottom of the page.
2. The system will highlight any missing or inconsistent fields (e.g., end time earlier than start time). Correct any issues.
3. When satisfied, click Submit for Approval. A confirmation dialog will appear; confirm to lock the timesheet.
4. You will receive an email receipt confirming submission. Keep this for your records.

7. Supervisor Approval Process

Supervisors have 48 hours to review submitted timesheets. They can:

• Approve the timesheet moves to payroll.
• Reject a reason must be entered, and the employee will be notified to amend the sheet.

If you receive a rejection, correct the indicated items and resubmit within the same pay period.

8. Common Errors & How to Avoid Them

9. Payroll CutOff Dates

• Timesheets are due by 5:00PM on the Friday following the end of the work week (SundaySaturday).
• Late submissions will be processed in the next payroll cycle unless an exception is granted by HR.
• Any changes after submission require supervisor rejection and a new submission.

10. Frequently Asked Questions

Q: I worked from home on a holiday. How do I record that?

A: Enter the regular start/end times, select the Holiday checkbox that appears, and note Remote in the notes field.

Q: My password expired. What do I do?

A: Click the Forgot Password link on the login page. Follow the reset instructions sent to your county email address.

Q: I need to correct a mistake after Ive submitted.

A: Contact your supervisor immediately. They can reject the timesheet, allowing you to make corrections and resubmit.

11. Support Resources

• Timesheet Help Desk 8775551234 (MonFri, 8AM5PM).
• Email: timesheet.support@granvillecounty.gov
• Online User Guide available on the portals Resources tab.

Accurate and timely timesheet entry is a shared responsibility. By following these instructions, you help ensure that every employee is paid correctly and that Granville County remains compliant with state labor regulations.