Kannapolis City Schools Resignation Form

If you are an employee of Kannapolis City Schools (KCS) and have decided to leave your position, the district provides a clear, stepbystep process for submitting a resignation. This page explains why the form is required, what information it collects, how to complete it, and what to expect after you submit it.

Why a Resignation Form Is Required

• Official Record: The form creates a formal, dated record of your intent to resign, protecting both you and the district.
• Compliance: State and federal employment regulations require documented notice for certain benefits, pension calculations, and final pay.
• Transition Planning: The information helps administrators plan for coverage, reassignment, or recruitment.
• Clear Communication: All parties your supervisor, HR, and payroll receive the same details, reducing misunderstandings.

Key Information Collected

The KCS Resignation Form asks for the following data:

1. Employee Details: Full name, employee ID, job title, department, and work location.
2. Resignation Date: The effective last day of employment. This must be at least two weeks from the date you submit the form, unless otherwise approved.
3. Reason for Leaving (optional): A brief description helps KCS improve retention.
4. Return of Property: Confirmation that schoolowned equipment, keys, ID badges, and vehicles will be returned.
5. Benefits & Final Pay: Preference for how youd like your final paycheck delivered and whether you need continuation of health coverage (COBRA).
6. Signature & Date: A digital or handwritten signature acknowledging the accuracy of the information.

How to Access the Form

The resignation form is available through the KCS staff portal:

• Log in to portal.kannapolisschools.org with your district credentials.
• Navigate to Human Resources > Forms & Documents.
• Select Resignation Form (PDF) or click the Online Submission link for an electronic version.

Both formats are acceptable; the online version automatically routes the request to HR, while a PDF can be printed, signed, and delivered to the HR office.

StepbyStep Completion Guide

Online Version

1. Click Start Resignation.
2. Enter your personal and employment details as they appear in the system.
3. Select your intended last day. The system will flag dates that conflict with scheduled leave or payroll cycles.
4. If you wish, add a brief reason for leaving. This field is optional.
5. Check the boxes confirming the return of property and your preference for final paycheck delivery.
6. Read the confirmation statement, then type your full name in the signature box and click Submit.
7. You will receive an automatic email receipt with a PDF copy of the submitted form.

Paper Version

1. Download the PDF, print a clean copy, and fill it out using black ink.
2. Sign and date the form at the bottom.
3. Make a copy for your records.
4. Deliver the original to the HR office in person or fax it to (704)5551234.

What Happens After Submission?

Once HR receives your resignation, the following actions occur:

• Confirmation Email: HR will email you a confirmation within 24hours, reiterating your last day and any outstanding items.
• Exit Interview Scheduling: An HR representative will contact you to arrange an exit interview, typically within the final two weeks.
• Payroll Processing: Final wages, accrued leave payout, and any deductions are calculated. Youll receive your last paycheck on the regular payday unless you request direct deposit to a different account.
• Benefits Notification: Youll receive information about COBRA continuation, retirement plan rollover options, and the deadline for enrolling in alternative coverage.
• Property Return Checklist: A list of items to return is attached to your confirmation. Return all items before your last day to avoid deductions.

Frequently Asked Questions

Do I have to give two weeks notice?

While two weeks notice is the standard practice, certain positions (e.g., those with a contract or union agreement) may have different requirements. If you need to leave sooner, discuss it with your supervisor and HR for possible waivers.

Can I resign a month after the school year ends?

Yes. The form does not restrict the timing of resignation, but ensure you are aware of how your leave balances and benefits are affected by the calendar year.

Will my resignation affect my pension?

Pension eligibility is based on years of service. HR will provide a summary of accrued benefits and any options for lumpsum payments or deferred retirement.

What if I forget to return a key or laptop?

Unreturned property is deducted from your final paycheck. The amount will be outlined in the property return checklist.

Is an exit interview mandatory?

Exit interviews are strongly encouraged because they help KCS improve working conditions, but they are not mandatory. You may decline, though HR will still document the reason.

Contact Information

If you encounter any issues while completing the form or have questions about the resignation process, please reach out to:

• Human Resources Employee Services
  Phone: (704)5551234
  Email: hr@kannapolisschools.org
• Payroll Department
  Phone: (704)5555678
  Email: payroll@kannapolisschools.org

Thank you for your service to Kannapolis City Schools. We wish you success in your future endeavors.