Library Books and Foreign Journals Procurement Quotation

OUAT Central Library 2017-18

The Orissa University of Agriculture and Technology (OUAT) Central Library requests quotations from reputable suppliers for the procurement of library books and foreign journals for the academic year 2017-18. This document outlines the requirements, procedures, and specifications for interested vendors.

Introduction

The OUAT Central Library serves as the knowledge hub for students, faculty members, and researchers of the university. To support academic excellence and research endeavors, the library continuously updates its collection with current books and journals from around the world. The procurement process for 2017-18 aims to enhance the library's resources in agriculture, forestry, veterinary science, fisheries, home science, and related disciplines.

Scope of Procurement

The procurement includes but is not limited to:

• Textbooks and reference books in agricultural sciences and related fields
• Research monographs and edited volumes
• Foreign scientific journals in print and electronic formats
• Databases and digital resources relevant to the university's academic programs
• Reference materials including encyclopedias, handbooks, and manuals

Budget Allocation

The total budget allocated for library books and foreign journals procurement for the fiscal year 2017-18 is as follows:

Category	Budget Allocation (INR)
Books (Domestic)	45,00,000
Books (Foreign)	15,00,000
Journals (Foreign)	30,00,000
Digital Resources	10,00,000
Total	100,00,000

Quotation Requirements

Quotations must include the following elements to be considered:

• Company profile including years of experience in library supply
• List of institutional clients with contact references
• Special discounts offered for bulk purchases
• Delivery timelines and shipping details
• Warranty or replacement policy for damaged goods
• Terms of payment and after-sales services
• Registration with relevant government bodies and tax compliance documents

Submission Guidelines

Suppliers interested in submitting quotations should note the following:

• Quotations must be submitted in sealed envelopes clearly marked "Library Books and Foreign Journals Procurement Quotation - OUAT Central Library 2017-18"
• Two copies of the technical proposal and one copy of the financial proposal are required
• Quotations can be sent by post or delivered in person to the Library Office
• The deadline for submission is August 15, 2017, by 5:00 PM IST
• Late submissions will not be accepted under any circumstances

Evaluation Criteria

Quotations will be evaluated based on the following criteria:

Criteria	Weightage
Price competitiveness	40%
Reputation and experience	20%
Delivery timeline	15%
After-sales service and warranty	15%
Additional value-added services	10%

Technical Specifications

Suppliers should be aware of the following technical requirements:

• Books should be latest editions published within the last 5 years where available
• Foreign journals should be from recognized scientific publishers with peer review processes
• Electronic resources should be compatible with commonly used library management systems
• Digital resources should provide campus-wide IP authentication
• All materials should be in English unless specifically requested otherwise

Timeline for Procurement

The procurement process will follow the following schedule:

Activity	Date
Invitation of Quotations	July 15, 2017
Pre-bid Query Clarification	July 25-30, 2017
Last Date for Submission	August 15, 2017
Technical Evaluation	August 16-25, 2017
Financial Evaluation	August 28-31, 2017
Final Approval and Order Placement	September 5, 2017

Contact Information

For further information regarding this procurement, interested suppliers may contact:

Librarian
OUAT Central Library
Orissa University of Agriculture and Technology
Bhubaneswar, Odisha 751003, India
Email: librarian@ouat.ac.in
Phone: +91-674-2397802

Terms and Conditions

• OUAT reserves the right to accept or reject any quotation in whole or in part without assigning any reason thereof
• The university is not bound to accept the lowest quotation
• Quotations that do not meet the minimum requirements will be disqualified
• All disputes subject to jurisdiction of Bhubaneswar courts
• Taxes as applicable should be included in the quotation
• Payment will be made after satisfactory delivery and acceptance of materials

Bibliographic Data Requirements

Suppliers are required to provide MARC21 compatible bibliographic records for all books and journals supplied. These records should include:

• Standard bibliographic information (author, title, publisher, year, etc.)
• Subject headings following Library of Congress or MeSH
• Dewey Decimal or LC classification numbers
• International Standard Book Numbers (ISBN) or International Standard Serial Numbers (ISSN)

Special Requirements for Electronic Journals

For electronic journal subscriptions, suppliers should ensure:

• Perpetual access rights for subscribed content
• Inter-library loan rights where permitted by publishers
• Usage statistics in standard formats (COUNTER or similar)
• Archival access to previously subscribed volumes