Alpha Chi National Council Meeting Minutes and Reference File Download Link

Introduction

The Alpha Chi National Council serves as the governing body for the Alpha Chi Society, overseeing chapter operations, policy development, and strategic initiatives across the United States. These minutes document the proceedings of the most recent council meeting held on April 12, 2026 at the Societys headquarters in Austin, Texas.

Attendance

President Dr. Maya Patel
VicePresident Mr. Jonathan Liu
Secretary Ms. Evelyn Torres
Treasurer Mr. Carlos Ramirez
Committee Chairs:
- Membership Dr. Sandra Kim
- Finance Mr. Ben Thompson
- Scholarships Ms. Aisha Hasan
- Technology Mr. Daniel OConnor
Regional Representatives (6)
Chapter Advisors (4)
Guest Speaker Dr. Elena Garca, Alumni Relations

Quorum: Achieved (27 members present out of 45 eligible).

Agenda

Call to Order and Opening Remarks
Approval of Previous Meeting Minutes
Financial Report Q1 2026
Membership Growth Initiative
Scholarship Fund Allocation
Technology Upgrade Project
Amendments to Bylaws
Upcoming Events and Conferences
Open Forum
Adjournment

Meeting Minutes

1. Call to Order and Opening Remarks

President Dr. Patel called the meeting to order at 9:00AM. She welcomed attendees, highlighted the importance of transparent governance, and set a collaborative tone for the day.

2. Approval of Previous Meeting Minutes

The minutes from the September 2025 council meeting were reviewed. No corrections were noted. A motion to approve was made by Mr. Liu and seconded by Ms. Torres. The motion passed unanimously.

3. Financial Report Q1 2026

Treasurer Ramirez presented the quarterly financial statement. Key figures:

Category	Amount (USD)
Total Revenue	$452,000
Membership Dues	$210,000
Donations & Grants	$142,000
Expenses	$387,000
Net Surplus	$65,000

Mr. Ramirez recommended allocating the surplus to the scholarship fund and technology upgrades. The recommendation was approved unanimously.

4. Membership Growth Initiative

Committee Chair Dr. Kim presented a threephase plan to increase active chapters from 312 to 350 by 2028:

Phase1 (20262027): Targeted outreach to universities with strong STEM programs, leveraging alumni ambassadors.
Phase2 (20272028): Incentivize existing chapters to sponsor new chapters, offering seed funding.
Phase3 (2028): Consolidate growth with mentorship networks and regional workshops.

The council approved a pilot budget of $30,000 for Phase1, to be reviewed at the next meeting.

5. Scholarship Fund Allocation

Ms. Hasan outlined the available scholarship pool of $250,000. She proposed the following distribution:

75% for meritbased awards ($187,500)
20% for needbased awards ($50,000)
5% for travel grants to conferences ($12,500)

The allocation was accepted with a single amendment to increase needbased funding to 25%; the amendment passed 243.

6. Technology Upgrade Project

Mr. OConnor reported on the upcoming migration to a cloudbased member management system. Highlights:

Improved data security (ISO27001 compliance)
Realtime analytics for chapter performance
Selfservice portal for members

The projected cost is $45,000, funded from the surplus and a $15,000 grant from the National Science Foundation. The council gave final approval, with a timeline of six months for full implementation.

7. Amendments to Bylaws

Two bylaws were reviewed:

ArticleIV, Section2: Redefine active chapter to require a minimum of 15 members and at least one hosted service event per semester.
ArticleVII, Section5: Introduce a termlimit of two consecutive threeyear terms for council officers.

Both amendments were debated briefly and passed with a vote of 225.

8. Upcoming Events and Conferences

The calendar for the remainder of 2026 was confirmed:

July 1416 Midwest Regional Leadership Summit, Chicago, IL
September 22 National Undergraduate Research Conference, Boston, MA
November 5 Annual Alpha Chi Gala, Dallas, TX

Committee chairs were tasked with finalizing agendas and securing speakers.

9. Open Forum

Members raised several items:

Request for a mentorship program linking senior members with new chapters approved for pilot in Q3.
Discussion of a possible partnership with the National Association of Scholars directed to the President for further exploration.

10. Adjournment

With no further business, the meeting was adjourned at 12:45PM by President Patel.

Alpha Chi National Council Meeting Minutes