American University Staff Personnel Policies

Overview

American University (AU) is committed to fostering a supportive and equitable workplace for all staff members. The personnel policies outlined below provide a framework for recruitment, employment, conduct, compensation, benefits, performance management, and termination. These policies are designed to comply with federal, state, and local laws, while reflecting AUs core values of integrity, respect, inclusion, and academic excellence.

Employment

Equal Opportunity Employment

AU is an equalopportunity employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Recruitment & Selection

• Open positions are posted on the AU Careers portal and, when appropriate, external job boards.
• All candidates must complete a background check before an offer is finalized.
• Hiring panels must reflect AUs commitment to diversity and inclusion.

Classification

Staff positions are classified as either Exempt (salary) or NonExempt (hourly) in accordance with the Fair Labor Standards Act (FLSA). Classification determines eligibility for overtime pay.

Code of Conduct

Professional Behavior

All staff are expected to act with professionalism, honesty, and respect. Harassment, discrimination, or any behavior that creates a hostile work environment will not be tolerated.

Conflict of Interest

Employees must avoid situations where personal interests could improperly influence professional judgment. Any potential conflict must be disclosed to the Office of Human Resources.

Use of University Resources

AU propertyincluding computers, email, and internet accessshould be used primarily for university business. Personal use must be reasonable and not interfere with official duties.

Social Media & Public Statements

Staff members should identify themselves as university employees when speaking publicly about AU matters and must not disclose confidential information.

Benefits & Compensation

Salary Administration

Salary ranges are established based on market analyses, internal equity, and job responsibilities. Annual salary reviews consider performance, market adjustments, and budgetary constraints.

Health & Welfare Benefits

• Medical, dental, and vision plans
• Flexible Spending Accounts (FSAs)
• Life and accidental death insurance
• Employee Assistance Program (EAP)

Retirement

AU offers a 403(b) retirement plan with a matching contribution up to 4% of eligible compensation. Employees may also participate in the universitys defined benefit pension, where applicable.

Leave Policies

• Annual paid vacation (based on length of service)
• Sick leave accrued at 8 hours per month
• Family & Medical Leave Act (FMLA) up to 12 weeks of unpaid leave
• Paid parental leave 6 weeks for birth or adoption
• Bereavement leave 3 days for immediate family loss

Performance & Development

Performance Evaluation

Annual performance reviews are conducted by supervisors using a standardized rating system. The process includes selfassessment, goal setting, and discussion of achievements and development needs.

Professional Development

AU encourages continuous learning. Staff may apply for tuition assistance, attend conferences, or participate in internal training programs. Funding is subject to approval and budget availability.

Promotions & Transfers

Promotions are based on demonstrated competence, performance, and organizational need. Internal transfers must follow the same posting and selection procedures as external hires.

Separation & Termination

Voluntary Resignation

Employees are requested to provide at least two weeks written notice. Exit interviews are conducted to gather feedback and discuss final pay, benefits continuation, and return of university property.

Involuntary Termination

Termination may result from performance issues, policy violations, or organizational restructuring. Employees will receive written notice, an explanation of the reason, and information on final compensation and benefits.

Severance

Severance pay is not guaranteed but may be offered at the discretion of senior administration, particularly in cases of largescale workforce reductions.

PostEmployment Obligations

Former employees must continue to comply with confidentiality agreements, noncompetition clauses (if applicable), and the return of all university property.